#30 Contacting a Real Estate Agency｜English Daily Life Phrases
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#70 Adjusting Working Hours and Shifts｜English Business Phrases
Izumi
Due to workload or personal commitments, it may sometimes be necessary to adjust working hours or shift schedules.
When discussing such matters in English, it is important to explain the reason clearly and briefly, while also showing consideration for workplace needs.
In this article, I explain useful English expressions for adjusting working hours or shifts, along with their grammar and nuances.
Contents
Dialogue
I wanted to talk about my schedule next week.
What seems to be the issue?
I was wondering if it would be possible to adjust my working hours on Thursday.
I see. What kind of change are you looking for?
I’d like to start a bit earlier and leave around 4 p.m., if that works.
That should be fine, as long as the work is covered.
Thank you. I’ll make sure everything is taken care of.
1. Politely Introducing the Topic
When discussing working hours or shifts, it is more polite to start with a brief introduction rather than going straight to the main request.
Example
- I wanted to talk about my schedule.
The phrase “wanted to” is in the past tense, but it does not refer to a past event.
In English, shifting the tense slightly into the past is often used to soften the tone of a statement. Grammatically it is past tense, but in meaning, it functions as a polite expression in the present.
2. Asking Whether an Adjustment Is Possible
When making a request, it is better to ask whether something is possible rather than stating a desire directly.
Example
- Would it be possible to adjust my working hours?
This expression assumes that the other person has the authority to decide, making it very polite.
When asking about a specific day:
Example
- Would it be okay if I adjusted my hours on Thursday?
When asking about the overall schedule:
Example
- I was wondering if it would be possible to adjust my schedule.
3. Clearly Explaining Your Request
When requesting a schedule adjustment, being specific helps the other person make a decision more easily.
Examples
- I’d like to start a bit earlier.
- I’d like to leave around 4 p.m.
The expression “I’d like to ～” is polite while still clearly expressing your intention. It is softer than “want to” and well suited to business situations.
Related Expressions
- I was hoping to shift my hours slightly.
- I’d like to adjust my start and end times.
When the adjustment is minor, adding words such as “a bit,” “slightly,” or “around” helps convey that it is not a major change.
4. Showing Consideration for Work Responsibilities
When asking for a schedule adjustment, it is important to show that you are mindful of your responsibilities.
Example
- I’ll make sure everything is taken care of.
The phrase “I’ll make sure ～” expresses responsibility and reassurance. Adding this sentence helps build trust and puts the listener at ease.
Related Expressions
- I’ll make sure all my tasks are completed.
- I’ll coordinate with the team to avoid any issues.
- I’ll ensure there’s no impact on our work.
The key point is to follow this flow: make a request → show consideration for work responsibilities.
Summary
Key English Phrases
- I wanted to talk about my schedule.
→ A polite way to introduce a discussion about working hours or shifts. - Would it be possible to ～?
→ A soft and respectful way to ask whether an adjustment can be made. - I’d like to start / leave ～.
→ A clear and polite way to state your preferred working hours. - I’ll make sure ～.
→ A phrase that shows responsibility and consideration for work duties.
