#72 Checking Deliverables｜English Business Phrases

After receiving deliverables from a client or an internal team member, it is essential to confirm that the content and specifications meet the original requirements.

When checking deliverables in English, it is important to clearly acknowledge receipt and communicate any issues or necessary revisions in a polite and professional manner.

In this article, I explain commonly used English expressions for checking deliverables and key points for handling these situations effectively.

Dialogue

A

I’ve just received the files you sent yesterday.

B

Thank you. Have you had a chance to review them yet?

A

I’ve gone through most of them, and overall they look good.

B

That’s good to hear. Is there anything we need to revise?

A

There are a few small points I’d like to clarify, especially in the final section.

B

No problem. Please let me know the details.

A

I’ll send you a list of comments by the end of the day.

1. Acknowledging Receipt of Deliverables

When you receive deliverables, it is standard practice to first inform the sender that you have received them.

At this stage, it is best to focus only on confirming receipt, without commenting on the quality or content.

The present perfect form “have received” indicates that you have just received the files or that they are now in your possession.

This expression is practical and commonly used in both emails and spoken communication.

Adding words such as “successfully” or “without any issues” can make the message sound even more professional, depending on the context.

2. Explaining the Review Status

When explaining how much of the deliverables you have reviewed, the following expression is useful:

The phrase “go through” means to review something from beginning to end. It is widely used for documents, data, specifications, and design materials.

Depending on the situation, you can also say:

3. Giving an Overall Assessment First

Even when you need to point out issues, starting with an overall evaluation helps create a positive impression.

Here, “overall” refers to a general assessment before focusing on details. This approach makes it easier to mention revisions later without sounding overly critical.

In English business communication, it is generally preferred to present positive feedback first, followed by areas for improvement.

4. Politely Pointing Out Questions or Revisions

When clarification or revisions are needed, it is important to avoid overly direct expressions and use softer language instead.

The phrase “a few” conveys a modest tone, suggesting that the issues are limited.

Using “clarify” shows that you are seeking confirmation rather than pointing out mistakes, which helps avoid sounding accusatory.

Expressions like these help keep communication smooth and professional in a business setting.

5. Explaining the Next Steps

Finally, clearly stating what you will do next and by when helps ensure smooth progress.

By specifying a deadline, you make it easier for the other party to plan their revision work.

In business communication, clearly indicating the next action is an essential point.

Summary